NGDRS: National Generic Document Registration System

The National Generic Document Registration System (NGDRS) was launched by the Government of India to take a great leap into the world of digitization. For the progression, to meet the demands of the people, to infuse administrational transparency in the system and to promote business, the National Generic Document Registration System came into action. It is a pilot program from which the registration of property and all its facilities is made available through online portals all across the country.

Through the National Generic Document Registration System or the NGDRS, every task of registration of property, from payment of the stamp duty or to the online booking of the appointment at the sub registrar’s office (SRO), every step in this process has been made simple and easily accessible to the people with the help of the system.

NGDRS

The National Generic Document Registration System or the launch of the NGDRS has created revolutionary change when it comes to the matter of the registration of the properties or about its documents. You can apply for the registry of the property, payment of the stamp duty and also the court fee since with it everything is made easier and hassle-free. This eliminates the need of visiting the sub registrar’s office over and over again.

This is the main benefit that people have gained from the website portal of the National Generic Document Registration System or the NGDRS. The major uses of this National Generic Document Registration System are it is helpful for online property registration, ngdrs online payment of stamp duty, online booking of appointment at the SRO or the Sub Registrar’s Office and for valuation of the property too.

What is NGDRS?

The National Generic Document Registration System, or the NGDRS, was launched by the government of India with the intention to digitise the registrations of the property in the country. This is a state-specific online registration process that has to be done on the State Registration website. It is state-specific, and that means each state is having its own website under the centre that functions for its state’s property registration process in an effective manner.

Several states have implemented the online property registration portal. The National Generic Document Registration System or the NGDRS is functional under the following states:

• NGDRS of Uttarakhand
• NGDRS of Punjab
• NGDRS of Rajasthan
• NGDRS of Maharashtra
• NGDRS of Goa
• NGDRS of Andaman and Nicobar Islands
• NGDRS of Bihar
• NGDRS of Jharkhand
• NGDRS of Manipur
• NGDRS of Mizoram
• NGDRS of Himachal Pradesh
• NGDRS of Andhra Pradesh
• NGDRS of Madhya Pradesh
• NGDRS of Kerala

The National Generic Document Registration System or the NGDRS has served the people and its citizens with several benefits like:

• It mitigated the burden of the various government departments, which have to maintain a lot of paperwork. This aims at minimising the paperwork, time undertaken to conduct property registration, and easy appointment of the proceedings at the SRO or the Sub Registrar Office.
• The stakeholders of all the registration are at this single platform.
• Best empowerment of the citizens as it provides the valuation of property to achieve easy business means just by a click of a button.

The National Generic Document Registration System or the NGDRS functions with some great objectives. The technology favours this system the most and helps in delivering the documents faster than the age-old conventional methods. The objectives of the National Generic Document Registration System are as follows:

• One software for one nation.
• A generic platform for property registration and documents available across the country.
• Empowerment of citizens by providing a valuation of property and submission of documents online.
• One platform for all the stakeholders in the process of registration.

Also Read: Online Land Records of Madhya Pradesh, Bhulekh MP

Significance & Key Features of NGDRS

The National Generic Document Registration System or the NGDRS is a great step that took a leap from manual registration to an online system for different types of transactions which includes sale, purchase and transfer of lands. This system was first introduced in Punjab, Rajasthan and Maharashtra. Later, more states took this step and implemented it in their system too. States like Jammu and Kashmir, Andaman and Nicobar Islands also participated in implementing this system. This system supports all the offices that work in the most remote areas to use the technology as well as the digitisation to bring down the manual effort and in turn that helps in mitigating the errors in the land documents or the records.

Key Features of the National Generic Document Registration System or NGDRS

The major key points or features of the National Generic Document Registration System are as follows:

• The software used in this system can be configured according to the State by State rule or the State-specific Property Registration Act.
• It provides great provision to the citizens to enter their documents online.
• Perfect valuation module online that helps in calculating the stamp duty properly as per the process.
• Access is based on the roles of the citizens and the department users.
• It has the facility to alert the citizens and the department users through the system of SMS.
• Maker or the checker facility on the basis of hierarchy.
• E- KYC- UID method of authentication check with the means of biometric or the iris recognition during the time of admission.
• Land record system that is linked with the unique citizen identification.
• Helps in an online payment facility.
• Linked with the software of stamp inventory to prevent the reuse or the duplicate usage of the stamp papers that are used already.
• It stores the copies of the registered documents by the method of scanning technology.
• View the scanned documents or download the scanned documents to get the certificate copy for the authorised user.
• Local language support that is based on Unicode.
• Register anywhere within the concurrent jurisdiction.
• All modules function with single login credentials.
• Generates daily, monthly and yearly reports through MIS with the cashbook and every other account oriented report.

Some of the National Generic Document Registration System’s security features are as follows:

• Security Audit: The National Generic Document Registration System application is audited by security through the empanelled agency audit and the application security audit. This certificate has already been obtained.
• OTP based / Aadhaar authentication login facility is provided for security purposes.

How to Register Property Through the NGDRS Online Registration Process?

Registering the property through the NGDRS online registration process is simple and easy when you follow the instructions step by step. The method to submit the documents for the national generic document registration system is as follows. The disclaimer over here is to read the guidelines on the website judiciously before you commence with the registration process.

Step 1: For new user registration, you need to go through NGDRS login first
Step 2: Fill in all the information in the General info tab
Step 3: Continue with property details and the valuation
Step 4: Fill in the party details and set one party as a presenter
Step 5: Sort Witness
Step 6: Get the NGDRS online payment done
Step 7: Calculate the stamp duty
Step 8: Acquire a Pre-registration summary
Step 9: Upload the file
Step 10: Submit the data
Step 11: Book an appointment to attend the SRO registration
Step 12: Visit the SRO or the Sub Registrar Office according to the booked appointment date and then continue and finish the final procedure of ngdrs payment then and there.

Purchase/Sell/ Register Property Through the National Generic Document Registration System

The National Generic Document Registration System or the NGDRS is an online platform that has been launched by the Government of India to make the process of registration of property quick and simple. If you have to register your property or to purchase or sell your property, then follow the steps below in your state’s registration portal:

Citizen Registration

ne of the primary steps in the process of registering your property is to first go through NGDRS online registration portal.

• You have to enter a valid 10 digit mobile number, preferably the one linked to your Aadhaar card.
• Enter a username of your choice.
• Now, you need to set a password that must have at least a character that is one uppercase, one lowercase, one digit and also one special character.
• Next, you will have to replicate the captcha code in its respective block from the captcha image and then click on the SUBMIT button. This will save the records. (you will see a success message displayed if your records are saved successfully)
• After this, you will have to click on the CANCEL button, and you will be redirected to the homepage of the portal.

Property Valuation

The valuation of your property uses consolidated information of the usage of the property. Governments of different states formulated valuation rules, zones of development, type of construction, if any depreciation, connectivity of road, etc.
There are several factors that are used by the National Generic Document Registration System or the NGDRS system for the valuation of the property that is as follows:

• Economic activities and trends
• Area of the property that is constructed
• Location-wise major usage factors
• Type of construction
• Regulations levied by the government
• The defined area of non-cultivated and parking area of land

Documents that are Necessary for NGDRS Online Registration Process

Several documents play a vital role in the registration process of the property. They are required to verify the details of an individual. The documents needed to register the property on the National Generic Document Registration System or the NGDRS:

• Property usage and location details
• Credentials of the user
• Valuation of zone details

Step-by-Step Easy-Peasy Guide: Procedure for Valuation of the Property

The procedure needed to be followed by the people to conduct the valuation process of their property on the National Generic Document Registration System or the NGDRS portal is mentioned below in a stepwise way. Follow each step carefully as listed below:

Step 1: Visit the official National Generic Document Registration System or the NGDRS site of the state that you are in and where the land of the property is located.
Step 2: After this, register yourself for the National Generic Document Registration System or the NGDRS login. Now, use the user credentials to sign in.
Step 3: Then, the next step is to click on the financial year option. The citizens are free to choose the previous financial year so that the evaluation for a certain year is also possible.
Step 4: Next, you will have to click on the taluka, municipal council, corporation, or district option.
Step 5: Then you must view the number of surveys for a specific location.
Step 6: Subsequently, choose the property usage option.
Step 7: The next step is to choose the construction type judiciously.
Step 8: After that, you must select the age option.
Step 9: Finally, select the ‘Calculate & Save’ option once you are sure all the information entered is right.
Step 10: Once all the above procedures are done, the valuation report will be shown on the home screen.

Frequently Asked Questions (FAQs) About NGDRS