How To Apply For a 𝐏𝐚𝐬𝐬𝐩𝐨𝐫𝐭 𝐅𝐨𝐫 𝐆𝐨𝐯𝐞𝐫𝐧𝐦𝐞𝐧𝐭 𝐄𝐦𝐩𝐥𝐨𝐲𝐞𝐞𝐬?

A passport is an integral document that is required for foreign travel. The Indian passport holds a global image. There are several countries that allow Indian passport holders to travel without a visa. The Ministry of External Affairs issues the documents to the Indian citizens. However, there are certain requirements an individual has to fulfil. 

Moreover, this document also works as proof of identification. In India, there are multiple passports such as ordinary passports, diplomatic passports and so on. In the blog, we will walk you through the passport that the Ministry of External Affairs issues to government employees.

Passport for Government Employees

The Passport Administrative or Controlling Authority looks after the passport application of government employees that requires an Identification Certificate (IC) or NOC (No Objection Certificate).

In addition, the Indian Government has a revised application process for the Employees of PSUs (Public Sector Undertaking), autonomous or government employees. 

Now, individuals falling in this category can apply for an Indian passport with ease simply by submitting a “Prior Intimation” (PI) letter. This facility makes the whole process more streamlined and irradiates the delays in case an IC or NOC is not received timely. 

Eligible Individual of a Government Employee Passport

The Ministry of External Affairs governs the passport-issuing procedure for Indian citizens. The eligible government employees are as follows:

• Employees of the Public Sector Undertaking 
• State Government employee
• Central Government employee
• Employees of autonomous bodies such as designated universities (Indian Academy of Science, All India Institute of Medical Science, Indian Institute of Foreign Trade and a few others)

Note: An applicant of the government employee passport can apply like other citizens. However, they may be required to provide a few additional documents to achieve an Indian government employee passport.

Required Documents for Government Employee Passport

There are a few specified documents which are required for a government employee passport along with regular documents which are required to get an Indian passport. Check out the below-mentioned documents to get a better understanding of the documents which are required: 

Proof of Identity:

Birth Certificate

Permanent Account Number

Aadhaar Card

Proof of Address:

Bank Passport

Income Tax Returns

Permanent Account Number (PAN Card)

Aadhaar Card 

Specified Set of Documents that Are Required for a Government Employee Passport

Refer to the below-mentioned set of information to get a better understanding of the specified document for a government employee passport:

Pre-Police Verification

A government employee needs to submit a copy of the Prior Intimation (PI) letter to the Administrative or Controlling Authority.

Post Police Verification

The No Objection Certificate (NOC) is also needed to be submitted to the Administrative or Controlling Authority.

No Police Verification

The Administrative or Controlling Authority also issues the Identification Certificate (IC) which is required to be submitted as documentation. 

Furthermore, the inclusion of Prior Intimation (PI) has been done recently for government employees. This document has caused a reduction in the delay of the passport issuing process. The NOC might be a little difficult to obtain. However, these documents are valid for up to six months from the time of issuance.

Passport Application Procedure for Government Employees

A government employee might find it difficult to apply for a passport as an ordinary passport under the new application system. The Passport authority has rolled back a few privileges which were limited to official passports. Earlier, government employees had to obtain a NOC from their employer following which they could visit the Passport Seva Kendra (PSK) by getting a prior appointment. 

After the document verification, the passport police verification will take place. However, under the newly imposed system, the government needs to submit a Prior Intimation (PI) letter to the Controlling or Administrative Authorities. The employee must submit a Prior Intimation Letter directly to their controlling authority or administration informing them about his/her passport application. The application procedure after that remains largely the same, as a regular passport. 

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Charges and Fee Structure of Government Employee Passport

The charges levied on government employees for a passport depend on several factors, which are mentioned below:

• Service Type
• Age of Applicant 
• Reason for Passport Renewal
• Scheme Type
• Number of Pages in the Passport Booklet

Check out the below-mentioned tabulated data to get a better understanding of the fee structure of Government Passports:

To Sum Up

The passport for government employees is slightly different from an ordinary passport. The application procedure is almost the same. However, there are a few special sets of documents that are required to be submitted to the Administrative or Controlling Authority. 

The eligible applicants are employees of the State, Central Government and employees of autonomous bodies such as designated universities (AIIMS, IAS, IIFT and so on). The applied charges differ on the basis of several factors such as service type, applicant’s age, reason for renewal, scheme type and the number of pages in the passport booklet.

FAQ’s about Passport for Government Employees